GAO recently cited DHS’s thoroughness in collecting and reporting this information in their review of the quality of performance information in their report: Managing for Results: Greater Transparency Needed in Public Reporting Quality of Performance Information for Selected Agencies’ Priority Goals (GAO-15-788).Ĭentral Information Technology Repository for Performance Measure InformationĪll of DHS’s approved measures are maintained in a Department-wide system accessible to all relevant parties in DHS. The PMDF is also used as a change management tool to propose and review new measures, make changes to existing measures, and to retire measures we want to remove from our strategic and management measure sets. This information is maintained in a Department IT system, and is published annually as Appendix A to our Annual Performance Report. These data fields on the form reflect GAO’s recommended elements regarding data quality. The PMDF provides instructions on completing all data fields and includes elements such as the measure name, description, scope of data included and excluded, where the data is collected and stored, a summary of the data collection and computation process, and what processes exist to double-check the accuracy of the data to ensure reliability. The Office of the Chief Financial Officer/Program Analysis and Evaluation (CFO/PA&E) implemented a tool known as the PMDF that provides a structured format to operationally describe every measure we publicly report in our performance deliverables. Performance Measure Definition Form (PMDF) This approach consists of the: 1) Performance Measure Definition Form (PMDF) 2) Performance Measure Checklist for Completeness and Reliability and 3) annual assessments of the completeness and reliability of a sample of our performance measures by an independent review team. 106-531) further delineate this responsibility by requiring agency heads to attest to the completeness and reliability of the performance data they report and put procedures in place to ensure valid data as part of the Management Assurance process.ĭHS implemented a multi-pronged approach to effectively mitigate risks and reinforce processes that enhance the Department’s ability to report complete and reliable data for GPRAMA performance measure reporting. OMB Circular A-136, Financial Reporting Requirements, OMB Circular A-11, and the Reports Consolidation Act of 2000 (P.L. Performance data are considered reliable if transactions and other data that support reported performance measures are properly recorded, processed, and summarized to permit the preparation of performance information in accordance with criteria stated by management. The Department recognizes the importance of collecting complete, accurate, and reliable performance data since this helps determine progress toward achieving program and Department goals and objectives. Performance Data Verification and Validation Process Our duties are wide-ranging, but our goal is clear - keeping America safe. This requires the dedication of more than 240,000 employees in jobs that range from aviation and border security to emergency response, from cybersecurity analyst to chemical facility inspector. The Department of Homeland Security has a vital mission: to secure the nation from the many threats we face.
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